Privacy Policy
Welcome to the website (the “Site”) of the PHX startup week (“PHX startup week”, “we”, “us” and/or “our”). This Site is operated by PHX startup week and has been created to provide information about our organization, our products and the related PHX startup week services (together with the Site, the “Services”) to our visitors (“you” and/or “your”).
The purpose of this Privacy Policy is to provide you with a clear understanding of the information we collect, how we will use it and the rights that you have.
For attendees, partners, speakers and volunteers of PHX startup week, further details may be described with your tickets. Also, notices highlighting certain uses we wish to make of the information we collect together with the ability to opt in or out of selected uses may also be provided at the time we collect the information from you.
INFORMATION WE COLLECT
The information we collect includes personally identifiable data that we receive from visitors to the Site and users of our Services, which includes information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context (“Personal Data”). For example, details such as your name, email address, mailing address, phone number, title and even IP address might be collected to the extent permitted by local laws.
By voluntarily providing us with Personal Data, you are consenting to our use of it in accordance with this Privacy Policy. If you provide Personal Data to the Site or Services, you acknowledge and agree that such Personal Data may be transferred from your current location to the offices and servers of PHX startup week as well as third parties that may be located in the United States.
You can visit the Site without providing any Personal Data. If you choose not to provide any Personal Data, you may not be able to use certain portions of the Site or Services.
Personal Data: We collect Personal Data from you when you voluntarily provide such information, such as when you contact us with inquiries, respond to one of our surveys, register for access areas of the Site or to attend events. Whenever and wherever PHX startup week collects Personal Data, you should see a link to this Privacy Policy.
Non-Identifiable Data: When you interact with PHX startup week through the Site or Services, we receive and store certain personally non-identifiable data. Such data, which is collected passively using various technologies, cannot presently be used to specifically identify you. PHX startup week may store such data itself or such data may be included in databases owned and maintained by PHX startup week affiliates, agents or service providers. As part of the Services, we may pool this data and use it with other information to track, for example, the total number of visitors to our Site, the number of visitors to each page of our Site, and the domain names of our visitors’ Internet service providers. It is important to note that no Personal Data is available or used in this process.
Aggregated Personal Data: In an ongoing effort to better understand and serve the users of the Site and Services, PHX startup week often conducts research on its customer demographics, interests and behavior based on Personal Data and other information provided to us. This aggregate information does not identify you personally.
HOW WE USE YOUR INFORMATION
PHX startup week is not in the business of selling your information. We consider this information to be a vital part of our relationship with you. Any use of your information by PHX startup week must be justified in accordance with the following legal grounds:
- Consent: You have consented to our use of your information. Requirements include that the consent must be clear, affirmative and freely given.
- Contract Performance: Use of the information is necessary to enter into or perform a PHX startup week attendee agreement with you.
- Legal Obligation: PHX startup week’s use of your information is for compliance with our legal obligations.
- Legitimate Interests: Your information is used to achieve a legitimate interest and our reasons for using it outweigh any prejudice to your data protection rights.
- Legal Claims: Use of your information is necessary for us to defend, prosecute or make a claim against you, us or a third party.
We may use the information we collect from you in the following ways to:
- Personalize your experience and to allow us to deliver the type of Services and product offerings in which you are most interested;
- Improve our Site to better serve you;
- Allow us to better respond to customer service requests;
- Administer a contest, promotion, survey or other Site feature;
- Quickly process your tickets;
- Ask for ratings and reviews of the Site, Services or products; and
- Follow up with you after correspondence (live chat, email or phone inquiries).
There are, however, certain circumstances in which we may share your Personal Data with certain third parties or transfer your Personal Data without further notice to you, as set forth below:
Related Companies: We may share your Personal Data with affiliated companies, such as service providers, for purposes consistent with this Privacy Policy.
Agents, Consultants and Related Third Parties: PHX startup week, like many businesses, sometimes hires other companies to perform certain business-related functions. Examples of such functions include mailing information, maintaining databases and processing payments. When we employ another entity to perform a function of this nature, we only provide them with the information that they need to perform their specific function.
Legal Requirements: PHX startup week may disclose your Personal Data if required to do so by law or in the good faith belief that such action is necessary to: (i) comply with a legal obligation, (ii) protect and defend the rights or property of PHX startup week, (iii) act in urgent circumstances to protect the personal safety of users of the Services or the public, or (iv) protect against legal liability.
Marketing: In relation to Direct Marketing, where we are required to do so, we will obtain your consent before using your Personal Data for this purpose. If you prefer not to receive our Direct Marketing communications and/or not have your Personal Data shared the purpose of marketing, you can contact us to have your Personal Data erased from our Direct Marketing lists.
“Direct Marketing” means our communication with you such as mail, telemarketing or email, using your Personal Data, to inform you about products and Services that we think may be of interest and value to you. This does not include communications regarding products or Services that you currently have, including improved ways to use the products, or additional features of the products as well as transactional information.
Privacy legislation: Even though PHX startup week is an event focused on Phoenix and Arizona startup businesses, the organization will comply with US, State, and international privacy laws for attendees from locations with privacy legislation in place.
GDPR and Transfers outside of the EEA: Your Personal Data may be accessed, transferred or stored by staff, partners or other persons outside the European Economic Area (EEA), and these locations may have data protection laws of a lower standard than in the EEA. We will, in all circumstances, safeguard Personal Data as set out in this Privacy Policy.
Where we transfer Personal Data from inside the EEA to outside the EEA, we may be required to take specific additional measures to safeguard the relevant Personal Data. Certain countries outside the EEA have been approved by the European Commission as providing essentially equivalent protections to EEA data protection laws and therefore no additional safeguards are required to export Personal Data to these jurisdictions. In countries which have not had these approvals, we will establish legal grounds justifying such transfer, such as EU Commission-approved model contractual clauses, or other legal grounds permitted by applicable legal requirements. For a listing of countries and rules applicable to each, please visit https://ec.europa.eu/info/law/law-topic/data-protection_en.
HOW LONG WE RETAIN YOUR INFORMATION
Our retention periods for Personal Data are based on business needs and legal requirements. We retain your Personal Data for as long as is necessary for the processing purpose(s) for which the information was collected, and any other permissible, related purpose. For example, we may retain certain transaction details and correspondence until the time limit for claims arising from the transaction has expired, or to comply with regulatory requirements regarding the retention of such data. When Personal Data is no longer needed, we either irreversibly anonymize the Personal Data (and we may further retain and use the anonymized information) or securely destroy the Personal Data.
YOUR RIGHTS
If you have any questions in relation to our use of your Personal Data, you should first contact us as per the “Contacting PHX startup week” section below. Under certain conditions, you may have the right to require us to:
- Provide you with further details on the use we make of your Personal Data;
- Provide you with a copy of information that you have provided to us;
- Update any inaccuracies in the Personal Data we hold;
- Delete any Personal Data the we no longer have a lawful ground to use;
- Where processing is based on consent, to withdraw your consent so that we stop that processing;
- Object to any processing based on the legitimate interests ground unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights; and
- Restrict how we use your information while a complaint is being investigated.
Your exercise of these rights is subject to certain exemptions to safeguard the public interest (e.g. the prevention or detection of crime) and our interests (e.g. the maintenance of legal privilege). If you exercise any of these rights, then we will check your entitlement and respond in most cases within a month.
EXCLUSIONS
This Privacy Policy does not apply to any Personal Data collected by PHX startup week other than Personal Data collected through the Sites or Services. This Privacy Policy shall not apply to any unsolicited information you provide to PHX startup week through the Site or Services or through any other means. This includes, but is not limited to, information posted to any public areas of the Site or Services, such as forums, any ideas for new products or modifications to existing products or Services, and other unsolicited submissions (collectively, “Unsolicited Information”). All Unsolicited Information shall be deemed to be non-confidential and PHX startup week shall be free to reproduce, use, disclose, and distribute such Unsolicited Information to others without limitation or attribution.
LINKS TO OTHER WEBSITES
This Privacy Policy applies ONLY to the Site and Services. The Services may contain links to other websites not operated or controlled by PHX startup week (the “Third-Party Sites”). The rights and obligations we describe do NOT apply to the Third-Party Sites. The Third-Party Sites will have their own privacy policies for collecting and processing your Personal Data, and we urge you to check these policies before you submit Personal Data to the Third-Party Sites.
Please understand that links from the Site or Services do not imply that PHX startup week endorses or has reviewed the Third-Party Sites, and we do not accept any responsibility or liability for your use of the Third-Party Sites.
DO WE USE COOKIES?
Cookies are small files that our Site and Service transfers to your computer through your web browser (if you allow) that enables the us to recognize your computer and capture and remember certain information. They are also used to help us understand your preferences based on previous or current Site activity, which enables us to provide you with improved Services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.
If you do disable cookies, it will turn off some of the features of the Site.
DATA SECURITY
PHX startup week maintains electronic, physical and procedural safeguards so that we meet or exceed the applicable privacy regulations for the protection of Personal Data provided via the Services from loss, misuse, unauthorized access, disclosure, alteration or destruction.
The Site is scanned on a regular basis for security holes and known vulnerabilities, which includes scanning for malware, to make your visit safe. Personal Data is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems and are required to keep the information confidential. In addition, PHX startup week utilizes Transport Layer Security (TSL, which used to be known as SSL) technology across the Site.
PHX startup week will NEVER ask anyone for a password to be sent separately or in clear text. Anyone making such a request is probably trying to gain access to something that does not belong to them. If you ever receive such a request, please contact PHX startup week (dpo@PHX startup week.com).
However, no Internet or email transmission is ever fully secure or error free. Therefore, you should take special care in deciding what information you send to us via email. Please keep this in mind when disclosing any Personal Data to PHX startup week via the Internet.
CCPA; GLB; MASS PRIVACY ACT
PHX startup week will not retain, use, or disclose any Personal Data in its possession for any purpose other than: (i) as authorized for the provision of products and/or services; and (ii) as may be required by applicable law, including, but not limited to, the Gramm-Leach-Bliley Act of 1999 (“GLB Act”), the Massachusetts Standards for the Protection of Personal Information (“Mass Privacy Act”), and the California Consumer Privacy Act (“CCPA”). PHX startup week has implemented and will continue to maintain appropriate information security safeguards reasonably designed to prevent the destruction, loss, unauthorized acquisition, unauthorized use, or alteration of Personal Data in its possession.
California Privacy Rights Act (CPRA)
Pursuant to CPRA, as of January 1, 2023, California consumers (as defined in CPRA) have the following rights;
- Deletion, correction, and Disclosure: California Consumers have the right to request deletion of, correction of inaccurate, and disclosure of personal information PHX startup week has collected from you. Please note that these rights are subject to certain exceptions under CPRA. To exercise any of these rights, you should contact us pursuant to “Contacting PHX startup week” section of this Policy.
- Non-Discrimination: PHX startup week will not discriminate against California Consumers for exercising their rights under CPRA.
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Categories of Personal Information |
Business Purpose |
Collected from the following categories of sources |
Disclosed to the following categories of third parties |
|
Identifiers |
Legal Requirement |
Directly from you |
Affiliated companies |
|
Personal Information, as defined under 1798.80(e) |
Legal Requirements |
Directly from you |
Affiliated companies |
|
Protected characteristics under California or federal law |
Legal Requirements |
Directly from you |
Affiliated companies |
|
Commercial Information (records of personal property, products or services purchased, obtained, or considered, etc.) |
Legal Requirements |
Directly from you |
Affiliated companies |
|
Internet or other electronic network activity information (browsing or search history, interaction with website, application, or advertisement) |
Contract performance |
This website |
Affiliated companies |
|
Geolocation data |
Marketing, Direct Marketing |
Directly from you |
Affiliated companies |
|
Audio, electronic, visual, thermal, olfactory, or similar information |
Security and monitoring premises |
Directly from you |
|
|
Professional or employment-related information |
Recruitment and hiring activities |
Directly from you |
Affiliated companies |
|
Non-public education information |
Recruitment and hiring activities |
Affiliated companies |
|
|
Inferences (drawn from any of the information identified above) |
Contract performance |
Directly from you |
Affiliated companies |
|
Sensitive personal information |
Compliance |
Directly from you |
Government entities |
CHILDREN & THE COPPA (Children Online Privacy Protection Act)
When it comes to the collection of personal information from children under the age of 13 years old, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, United States’ consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online.
PHX startup week does not knowingly collect Personal Data from children under the age of 13. If you are under the age of 13, please do not submit any Personal Data through the Services. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce our Privacy Policy by instructing their children never to provide Personal Data without their permission.
If you have reason to believe that a child under the age of 13 has provided Personal Data to PHX startup week through the Site or Services, please contact us, and we will work with you to erase that information from our databases.
CALIFORNIA ONLINE PRIVACY PROTECTION ACT
CalOPPA was the first state law in the nation to require commercial websites and online services to post a privacy policy. The law’s reach stretches well beyond California to require any person or company in the United States (and conceivably the world) that operates websites collecting Personal Data from California consumers to post a conspicuous privacy policy on its website stating exactly the information being collected and those individuals or companies with whom it is being shared. In compliance with CalOPPA, we agree to the following:
- Users can visit our site anonymously.
- We have a link to this Privacy Policy on our home page.
- Our Privacy Policy link includes the word ‘Privacy’ and can easily be found on the page specified above.
- We will provide a notification of any Privacy Policy changes on our Privacy Policy page by revising the “Last Updated” date.
- You can change your Personal Data by emailing us.
For more information, please visit http://consumercal.org/california-online-privacy-protection-act-caloppa/#sthash.0FdRbT51.dpuf
CAN SPAM ACT
The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.
We collect your email address to:
- Send information, respond to inquiries, and/or other requests or questions;
- Process orders and to send information and updates pertaining to orders;
- Send you additional information related to our products and/or Service; and
- Market to our mailing list or continue to send emails to our clients after the original transaction has occurred.
To be in accordance with CANSPAM, we agree to the following:
- Not use false or misleading subjects or email addresses
- Identify the message as an advertisement in some reasonable way;
- Include the physical address of our business or site headquarters;
- Monitor third-party email marketing services for compliance, if one is used;
- Honor opt-out/unsubscribe requests quickly; and
- Allow users to unsubscribe by using the link at the bottom of each email.
CHANGES TO PHX STARTUP WEEK’S PRIVACY POLICY
The Services and our business may change from time to time. As a result, PHX startup week may make changes to this Privacy Policy. PHX startup week reserves the right to update or modify this Privacy Policy at any time without prior notice. Please review this policy periodically, and especially before you provide any Personal Data. This Privacy Policy was last updated on the date indicated at end. Your continued use of the Site or Services after any changes or revisions to this Privacy Policy shall indicate your agreement with the terms of such revised Privacy Policy.
CONTACTING PHX STARTUP WEEK
If you have any questions about your Personal Data, then please contact us as specified below. We will take reasonable steps to update or correct Personal Data in our possession that you have previously submitted via the Site or Services. Please also feel free to contact us if you have any questions about PHX startup week’s Privacy Policy or the information practices of the Services.
You may contact us as follows:
Attn: Data Protection Officer
PHX startup week, Inc.
[email protected]
LAST UPDATED
This Privacy Policy was last updated on Feb 2023.